Privacy Policy
Nepal Kyokushin-Seishin Kaikan Karate Association (WKKO-NEPAL)
Last Updated: September 16, 2026
01 Who We Are
When we refer to "we", "our", or "us" in this Privacy Policy, we mean:
Nepal Kyokushin-Seishin Kaikan Karate Association (WKKO-NEPAL)
Bagbazar, Kathmandu, Nepal
Email: info@wkkonepal.org.np
Phone: +977-1-42XXXXX
WKKO-NEPAL is a non-profit martial arts organization affiliated with the World Kyokushin Kaikan Organization (WKKO), Japan, World Seishin Kaikan Organization (WSKO), Japan, and National Sports Council (NSC), Nepal.
02 What Information We Collect
a) Membership and Registration
- Full name
- Date of birth
- Email address
- Phone number
- Physical address
- Emergency contact details
- Medical conditions or allergies
- Blood group
- Photograph
- Rank/Belt level
b) Dojo Affiliation
- Chief Instructor's full name
- Instructor rank (Kyu/Dan)
- Proposed dojo name and location
- Province and district
- Exact address/GPS location
- Floor area and capacity
- Payment proof and transaction details
c) Event and Tournament Registration
- Fighter's full name
- Gender
- Blood group
- Height and weight
- Height/weight category
- Current rank
- Dojo name, address, and teacher name
- Profile photo
- Medical waiver and consent
d) Communication with Us
- Your contact information
- The content of your communication
- Your inquiries and requests
03 How We Use Your Information
Membership & Administration
- Process your registration
- Manage membership records
- Verify your identity and rank
Events & Activities
- Register you for events
- Assign divisions and categories
- Issue certificates and awards
Communication
- Send updates and announcements
- Respond to your inquiries
- Provide event information
Marketing & Promotion
- Promote our activities
- Share Kyokushin community news
- Publish achievements
04 Legal Basis for Processing
Contractual Necessity
Processing necessary for membership agreements, event registrations, and dojo affiliation contracts.
Consent
Processing based on your explicit consent for marketing communications and publication of photographs.
Legitimate Interests
Processing necessary for promoting the Association, ensuring member safety, and managing our operations.
Legal Compliance
Processing necessary to comply with legal obligations in Nepal.
05 Who We Share Your Information With
Affiliated Organizations
- World Kyokushin Kaikan Organization (WKKO), Japan
- World Seishin Kaikan Organization (WSKO), Japan
- National Sports Council (NSC), Nepal
- Affiliated Dojos and Instructors
Service Providers
- Website hosting and maintenance
- Payment processing
- Email communications
- Event management
- IT support
Legal Disclosures
We may disclose data when required to comply with laws, respond to legal requests, or protect our rights and safety.
06 Data Security
Encryption
Secure Servers
Access Controls
Regular Audits
07 Data Retention
| Data Type | Retention Period |
|---|---|
| Membership Records | Duration + 5 years |
| Event Registration | 5 years from event date |
| Dojo Affiliation | Duration + 5 years |
| Financial Records | 7 years (tax law) |
| Communications | 3 years from last contact |
08 Your Rights
To exercise your rights, please contact us at info@wkkonepal.org.np
09 Contact Information
Nepal Kyokushin-Seishin Kaikan Karate Association (WKKO-NEPAL)
Bagbazar, Kathmandu, Nepal
Email: info@wkkonepal.org.np
Phone: +977-1-42XXXXX
Data Protection Officer: dpo@wkkonepal.org.np
"The strongest Karate - Kyokushin-Seishin"
Nepal Kyokushin-Seishin Kaikan Karate Association (WKKO-NEPAL)
Official Affiliate of World Kyokushin Kaikan Organization, Japan
Recognized by National Sports Council, Nepal